Administrative Assistant: Accounts Payable
West Sacramento, CA
Full Time
Entry Level
Job Title: Administrative Assistant
Primary Purpose:
The S&G Administrative Assistant is responsible for assisting with a variety of administrative work.
The Administrative Assistant will enter and process invoices, payments, perform reconciliations, data entry, etc. at the request and guidance of the CFO and/or Lead Accountant. They will communicate professionally with staff and customers via phone and email to aid in collections and information gathering. They will use S&G’s software to navigate orders and use simple spreadsheets to read reports and aid in reconciliations.
This position may have focused objectives each week, depending on the administrative department they will be trained to fulfill. The position may specialize in various roles, such as: Installer Payables, Accounts Payable, Accounts Receivable, data entry, general administrative tasks, etc.
The administrative assistant will train at the West Sacramento Corporate offices, Monday through Friday.
This is a full-time position which will have a specific start time between 8am and 9am and a specific end time between 5pm and 6pm.
Pay and Benefits:
The Administrative Assistant must:
Primary Duties and Responsibilities which may include:
Skills and Specifications:
Education and Qualifications Preferred:
Requirements of the Position
Primary Purpose:
The S&G Administrative Assistant is responsible for assisting with a variety of administrative work.
The Administrative Assistant will enter and process invoices, payments, perform reconciliations, data entry, etc. at the request and guidance of the CFO and/or Lead Accountant. They will communicate professionally with staff and customers via phone and email to aid in collections and information gathering. They will use S&G’s software to navigate orders and use simple spreadsheets to read reports and aid in reconciliations.
This position may have focused objectives each week, depending on the administrative department they will be trained to fulfill. The position may specialize in various roles, such as: Installer Payables, Accounts Payable, Accounts Receivable, data entry, general administrative tasks, etc.
The administrative assistant will train at the West Sacramento Corporate offices, Monday through Friday.
This is a full-time position which will have a specific start time between 8am and 9am and a specific end time between 5pm and 6pm.
Pay and Benefits:
- $19-$21 an hour
- PTO and Holiday Pay offered
- Medical, Dental, and Vision
The Administrative Assistant must:
- Be self-motivated and adept at problem solving.
- Clearly communicate.
- Engage in professional behavior with Company staff, customers, and vendors.
- Work cohesively with peers and members of the corporate team.
Primary Duties and Responsibilities which may include:
- Installer Payables – Responsible for accurate and weekly payments to subcontractors
- Review, enter, and pay invoices.
- Communicate with subcontractors and other members of the S&G team to ensure accurate payment of invoices.
- Mail out payments to the subcontractors
- Track and review insurances and applications.
- Accounts Payable – Responsible for accurate and weekly payments to vendors
- Review, enter, and pay invoices.
- Code to appropriate GL accounts
- Communicate with vendors and other members of the S&G team to ensure accurate payment of invoices.
- Accounts Receivable – Responsible for collecting payments from customers.
- Data Entry – track and update documents with a variety of data
- General administrative work – provide general administrative work based on the needs of the administrative office, lead accountant, and CFO.
Skills and Specifications:
- Intermediate computer skills, including Outlook, Excel, and Word
- Accurate and efficient data entry
- Punctuality, dependability, and responsiveness.
- Capable of preserving confidential/sensitive Company information.
- Can work alone or as part of a team.
- Strong presentation and communication skills, both writing and verbal
Education and Qualifications Preferred:
- A short skills assessment will be given at the interview.
Requirements of the Position
- The administrative assistant will work at a computer display terminal for 6-8 hours a day.
- The administrative assistant will work at the West Sacramento Corporate office, Monday through Friday, during their agreed upon working hours.
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